Event Planning Form - Form

Section A: Contact Information for Event

* First Name

* Last Name

* Email

* Phone

Section B: Event Information

* Title of Event

Is this event part of a series?

NoYes

Name of Event Series

* Please enter date of event and start time of event:

* Please enter end date and time of event:

Alternative Date

Please enter an alternative date if your first choice is not available.

Who are the presenters for the event?

* Please enter a short description of the event:

Do you need help creating a flyer?

NoYes

Please upload a flyer or blurb for the event. You may upload multiple documents. Please upload a floor plan for set-up if your event is on-site.

Please enter a long description for the event calendar:

Is this a Zoom event?

NoYes

Will you need Tech Support for this event?

NoYes

Do you require a Zoom link?

NoYes

Is this an in person event?

NoYesYou may specify that an event is BOTH in person and requires Zoom.

Is Room Setup Required?

NoYes

Setup and Cleanup Details

Please provide setup details, including classroom needed if specified. Also include details of any tech equipment needed. If you plan to use the kitchen, please note that cleanup must be arranged BEFORE the event.

Section C: Publicity

Email Date #1

Enter date for email #1

Email Date #2

Enter date for email #2

Please upload any files to help with publicity such as email content, press releases, or other relevant material.

Section D: Financials

Will there be fundraising for this event?

NoYes

Please describe how you plan to fundraise:

Will there be a charge for this event?

NoYes

Please describe how you plan to charge for the event:

Please enter proposed charges for event, meals, discounts, etc. Please also specify if you want online payments, and where the funds should be collected. Please be sure to notify the Temple treasurer if online payments will be used.

What is expected cost of event?

Please enter cost structure (i.e. per person, max per family, age groups, etc...)

Section E: Admin Fields

Event Status

Board Approval Date for In Person Event

Until further notice, all in person events will require board approval.

Tech Details Completed?

NoYes

Date Completed (Tech)

Add to Social Media

NoYes

Date Completed (Social Media)

Add to Main TBE Calendar

NoYes

Date Completed (Calendar)

Add to Planning Calendar

NoYes

Date Completed (Planning Calendar)

Press Release

NoYes

Date Completed (Press Release)

Post Flyers

NoYes

Date Completed (Post Flyers)

Add to Website Home Page

NoYes

Date Added to Website Homepage